EXAM GOOGLE ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR BLUEPRINT | ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR LATEST STUDY NOTES

Exam Google Associate-Google-Workspace-Administrator Blueprint | Associate-Google-Workspace-Administrator Latest Study Notes

Exam Google Associate-Google-Workspace-Administrator Blueprint | Associate-Google-Workspace-Administrator Latest Study Notes

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Google Associate Google Workspace Administrator Sample Questions (Q78-Q83):

NEW QUESTION # 78
Your company's legal department has issued a litigation hold that requires you to preserve all data related to a specific project. You need to ensure that all data for this project, including emails, documents, and chats, are preserved indefinitely and cannot be deleted by users. What should you do?

  • A. Export all project related data from Google Workspace and store the data in a separate, secure location.
  • B. Assign an Archived User license to all users involved in the project.
  • C. Set up a retention rule in Google Vault that retains all data from Gmail and Drive indefinitely.
  • D. Create a hold in Google Vault that includes all users and data sources associated with the project.

Answer: D

Explanation:
To preserve all data related to the project, including emails, documents, and chats, and to prevent it from being deleted by users, you should create a hold in Google Vault. A hold ensures that data is preserved indefinitely, regardless of user actions, and applies to the users and data sources (such as Gmail, Drive, and Chats) associated with the project. This is the most efficient and compliant way to meet the litigation hold requirements.


NEW QUESTION # 79
You are configuring data governance policies for your organization's Google Drive. You need to ensure that employees in the Research and Development department can share files with external users, while employees in the Finance department are blocked from sharing any files externally. What should you do?

  • A. Create a Drive trust rule that allows external sharing for the Research and Development organizational unit (OU) and another rule that blocks external sharing for the Finance OU.
  • B. Enable Vault for the Finance organizational unit (OU) to ensure that all files shared externally are retained and auditable.
  • C. Create a separate Google Workspace domain for the Finance organizational unit (OU) and disable external sharing for that domain.
  • D. Apply an organization-wide data loss prevention (DLP) rule that scans for sensitive information and prevents external sharing of those files. Apply that rule to the Finance organizational unit (OU).

Answer: A

Explanation:
To enforce different external sharing policies for different departments within the same Google Workspace domain, you should use Google Drive sharing policies configured at the organizational unit (OU) level. Drive trust rules are the mechanism within Google Workspace to control how users can share files inside and outside the organization.
Here's why option A is correct and why the others are not the most appropriate solutions:
A . Create a Drive trust rule that allows external sharing for the Research and Development organizational unit (OU) and another rule that blocks external sharing for the Finance OU.
Google Workspace allows administrators to set specific Drive sharing settings for different organizational units. By creating a Drive trust rule (or more accurately, configuring the external sharing options within Drive and Docs settings for each OU), you can enable external sharing for the Research and Development OU while simultaneously restricting or completely blocking external sharing for the Finance OU. This granular control at the OU level directly addresses the requirement of having different policies for the two departments.
Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation on "Control how users can share Drive files externally" (or similar titles) explains how to manage external sharing options at the organizational unit level. This includes:Setting sharing options by organizational unit: The documentation details how to navigate to Apps > Google Workspace > Drive and Docs > Sharing settings in the Admin console and then select a specific organizational unit to customize its sharing permissions.
Controlling sharing outside your organization: This section explains the various settings available, including allowing sharing with anyone, only with specific domains, or completely preventing external sharing.
While the term "Drive trust rule" might be used in more advanced contexts related to trusted domains, the core functionality of controlling external sharing based on OUs is the key here. The settings within the Drive and Docs sharing configuration for each OU achieve the desired outcome.
B . Enable Vault for the Finance organizational unit (OU) to ensure that all files shared externally are retained and auditable.
Google Vault is used for eDiscovery, legal holds, and retention of data. While it can retain and audit externally shared files (if sharing is allowed), it does not prevent external sharing. Enabling Vault for the Finance OU would not block them from sharing files externally; it would only ensure that if they do, those shared files are preserved and can be audited. This does not meet the requirement of blocking external sharing for the Finance department.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on Google Vault clearly outlines its purpose and functionalities, which are focused on data retention, legal holds, and search/export for compliance and legal reasons, not on preventing sharing.
C . Apply an organization-wide data loss prevention (DLP) rule that scans for sensitive information and prevents external sharing of those files. Apply that rule to the Finance organizational unit (OU).
While DLP rules can prevent the external sharing of files containing sensitive information, they are triggered by the content of the files, not by a blanket restriction on all external sharing for a specific OU. The requirement is to block all external sharing for the Finance department, regardless of the content. Applying a DLP rule only to the Finance OU might be complex to manage for a complete block and is not the most direct way to achieve the stated goal. OU-based sharing settings are more straightforward for this purpose.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on Data Loss Prevention (DLP) explains how to create rules based on content to prevent sensitive data leaks. While DLP can control sharing, it's not the primary mechanism for completely blocking all external sharing for an entire OU.
D . Create a separate Google Workspace domain for the Finance organizational unit (OU) and disable external sharing for that domain.
Creating a separate Google Workspace domain for the Finance department is an overly complex and administratively burdensome solution. It would involve managing two separate domains, user accounts, billing, and potentially complicate internal collaboration between departments. Using organizational units within the same domain provides a much more efficient and manageable way to apply different policies.
Associate Google Workspace Administrator topics guides or documents reference: Google Workspace's organizational unit structure is specifically designed to allow administrators to apply different settings and policies to groups of users within a single domain, avoiding the need for separate domains for policy enforcement.
Therefore, the most direct and appropriate solution is to configure the Google Drive sharing settings at the organizational unit level, allowing external sharing for the Research and Development OU and blocking it for the Finance OU.


NEW QUESTION # 80
Your company provides shared Chromebook workstations for employees to access sensitive company dat a. You must configure the devices to ensure no sensitive data is stored locally and that browsing data is cleared after each use. What should you do?

  • A. Enable the Manage Guest Session functionality, and set the maximum user session length.
  • B. Force ephemeral mode in Chrome. Allow offline access for all Workspace apps with strict expiration times.
  • C. Force ephemeral mode in Chrome. Disable offline access for sensitive Workspace apps like Docs, Sheets, and Drive.
  • D. Disable offline access for all Workspace apps. Enable incognito mode for Chrome browsing sessions.

Answer: C

Explanation:
Enabling ephemeral mode in Chrome ensures that all browsing data is cleared after each session, and nothing is stored locally on the Chromebook. Disabling offline access for sensitive Workspace apps, such as Docs, Sheets, and Drive, ensures that users cannot download or store sensitive data locally. This combination provides a secure environment, preventing the retention of any sensitive data on the device after use.


NEW QUESTION # 81
You are designing a group structure for your company that will be used to grant access to a specific shared drive. You need this solution to automatically add and remove employees based on their job role. What should you do?

  • A. Create a configuration group. Add users on an exception basis. Grant the configuration group access to the shared drive.
  • B. Create a dynamic group. Set the membership criteria to the desired job role. Grant the dynamic group access to the shared drive.
  • C. Create a distribution list. Add all employees with the desired job role. Grant the distribution list access to the shared drive.
  • D. Create a security group. Add all employees with the desired job role. Grant the security group access to the shared drive.

Answer: B

Explanation:
A dynamic group automatically manages its membership based on user attributes, such as job role. This approach ensures that employees are automatically added or removed from the group based on their role, minimizing manual effort and ensuring that the group always reflects the current team composition. Granting this dynamic group access to the shared drive ensures that the right users have the appropriate permissions without requiring constant manual updates.


NEW QUESTION # 82
A team of temporary employees left your organization after completing a shared project. Per company policy, you need to disable their Google Workspace accounts while preserving all project data and related communications in Google Vault for a minimum of two years. You want to comply with this policy while minimizing cost. What should you do?

  • A. Purchase additional user licenses and suspend the former employees' accounts.
  • B. Transfer the former employees' files and data to active user accounts. Delete the former employees' Workspace accounts.
  • C. Purchase and assign Archived User licenses to the former employees.
  • D. Move the former employees to their own organizational unit (OU) and disable access to Google services for that OU.

Answer: C

Explanation:
Google Workspace offers Archived User licenses, which allow you to retain access to the data and communications of former employees without paying for a full user license. This option ensures compliance with the policy of retaining project data and communications in Google Vault while minimizing costs by avoiding unnecessary full user licenses.


NEW QUESTION # 83
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